The Ultimate Guide to Planning a Group Tailgate Party for Any Event

Looking to elevate your group tailgating game? Whether you're gathering for the big game, a concert, or any major event, successful tailgating is all about careful planning and smart execution. At Forty Bags Entertainment, we've helped countless groups create memorable tailgating experiences, and we're sharing our expert insights to help you plan the ultimate tailgate party that your friends and family won't forget.

Planning Your Event Base Before diving into the party details, securing your event foundation is crucial:

Tickets and Timing

• Use SeatGeek's Deal Score feature to find the best-valued tickets for your group

• Set up price alerts on VividSeats to track ticket prices and get the best deals

• Consider Stubhub's electronic ticket transfers for easy group distribution

• Book morning events for better deals, as morning ticket discounts are often available

Accommodation Strategy

• Book group-friendly hotels through Hotels.com for better amenities and parking options

• Consider VRBO vacation homes near attractions for larger groups

• Use Expedia's group booking leverage to secure better rates

• Look for properties with complimentary meeting spaces for pre-event gatherings

Transportation and Logistics

• Coordinate shared travel expenses using group planning tools

• Book shuttle services for groups to avoid parking hassles

• Consider Southwest Vacations for package deals including flights and hotels

• Use split payment schedules to make group payments manageable

Essential Tailgate Elements

1. Food and Beverage Planning

• Assign food categories to different group members

• Create a shared spreadsheet for menu planning

• Consider food safety and storage requirements

• Plan for dietary restrictions and preferences

1. Equipment and Supplies

• Portable grills and cooking equipment

• Coolers and ice

• Tables and chairs

• Canopy or tent for weather protection

• Portable speakers for music

• Lighting for evening events

1. Entertainment and Activities

• Classic tailgate games (cornhole, ladder ball)

• Sport-specific activities

• Group games and competitions

• Photo opportunities and props

1. Organization Tips

• Create a detailed timeline

• Assign specific roles to team members

• Have a weather contingency plan

• Plan setup and cleanup crews

Budget Management

• Use group travel hacks to maximize savings

• Look for resort discounts for groups through Booking.com

• Consider credit card rewards on bookings

• Take advantage of flexible payment options for groups

Safety and Comfort

• Check venue rush ticket policies and regulations

• Review parking discounts for events

• Ensure secure payment methods for group collections

• Have emergency ticket plans in place

Conclusion: A successful group tailgate party requires careful planning, but the memories you'll create make it all worthwhile. Whether you're cheering on your favorite team or getting ready for an amazing concert, these tips will help ensure your tailgate is a hit. Ready to start planning your next group tailgate? Visit Forty Bags Entertainment for more resources and exclusive deals on tickets, accommodation, and travel arrangements.

Call to Action: Ready to plan your ultimate tailgate experience? Visit www.fortybags.com to access our complete suite of planning tools, exclusive deals, and group booking resources. Don't forget to sign up for our newsletter to receive the latest tips and promotions for your next group event!